BOCOM Minutes 10-8-12

BOCOM Meeting Minutes for October 8, 2012

BOCOM Minutes 10-1-12

BOCOM Meeting Minutes for 10-1-12

BOCOM Minutes 09-24-12

Board Of Clubs and Organizational Management

Meeting Minutes of September 24, 2012

 

1. The meeting was called to order at 7:09 pm
2. The following members were present: Natalie Sabino, Jessica Martinez, John Eno (Chairperson), Heather Walton (Late)
3. Approval of   Minutes
   1. Natalie Moves Jess Seconds
   2. Minutes approved 2-0-0
   3. Chair Report
      1. Clusters

i.     The board had a discussion on how they felt that the first cluster meeting of the semester went.

ii.     We talked about  some new ideas to promote cluster meetings and how to change the meeting set up

iii.     Get clubs to know what cluster they fall under.

iv.     New Ideas

1. Need to make sure we have the agenda to the Reps the Friday before the cluster.
2. Food- Talk to Executive board and Denise about where
3. Make two different agendas one for reps and one clubs
4. We need to figure out who are active clubs and who are inactive clubs.

v.     There was a few clusters that there were no representatives there

1. Club Fair

i.     Was a success John was able to reach out to all of the clubs and organizations that were there.

1. Executive Sessions

i.     We talked about which ones we wanted to do

1. Collegiate Link
2. Treasurer/ Char
3. Vice President
4. Club Organization 101
5. Newsletter

i.     Heather will be working on this during the week based on previous ones.

1. New Ideas

i.     Finish the Club Manual put information inside of resource room.

1. Meeting Adjournment
   1. Jess Moves and Heather Seconds
   2. Meeting adjourned at 7:44 pm

 

BOCOM Minutes 09-13-12

Board of Clubs and

Organizational Management

September 13, 2012 

1. The meeting was called to order at 3:56
2. The following members were present: John Eno (Chair Person), Jess Martinez and Natalie Sabino
3. Approval of Minutes
   1. Jess Moved and Natalie seconded
   2. Motion Carries 2-0-0
   3. Chair Report:
      1. Cluster Reps

i.     The sheet has been updated from last year. It has been sent to Denise and Executive board and some changes have been made.

1. Information Sheets:

i.     We have the sheets from last years clusters for the reps when they facilitate the meetings. Each member has a copy is going to look it over for revisions.

1. Email

i.     John and Heather worked on an email to send personally from the reps to the clubs presidents. The board members have a copy of it to review.

ii.     Reps will be splitting the list in half and sending them out next week during office hours.

iii.     Information for the email came from the bocom newsletter last year.

iv.     The list and the email will be attached to the SGA Owls email

1. Clusters

i.     We talked about the space and set up for the cluster meeting and how we thought to get more interaction so people could hear each other better.

1. Club Fair

i.     Jess will be working on a flyer with the information for all the commissioners and the BOCOM chairperson for the consultations to be given out at club fair next Wednesday.

ii.     Eno will be walking around and introducing himself to the clubs during club fair and reaching out to them.

1. Bocom Meeting

i.     The new meeting time will be on Monday Nights at 6:30 in the archive room.

ii.     Jordan will be joining our meetings.

1. Adjournment
   1. Jess moves Natalie Seconds
   2. Meeting adjourned at 4:23 pm

 

BOCOM Minutes 09-06-12

Board Of Clubs and Organizational Management

Meeting Minutes of September 6, 2012

 

1. The meeting was called to order at 3:48 pm
2. The following members were present: Natalie Sabino, Jessica Martinez, John Eno (Chairperson)
3. Chair Report
   1. Club Manual

i.     Have been working on it over the summer just trying to make it easier to read and understand.

ii.     Not as long as it had previously been

1. Leadership Retreat

i.     Went very well. We had a very good turnout from clubs and organizations.

1. Clusters:

i.     The cluster dates are set.

ii.     Working on the cluster reps for sga. Just waiting to hear back from Denise and E-Board

iii.     September 24,2012 is the first cluster date 1pm in Farnham Programming space

iv.     Working on a set of consequences for not attending cluster meetings.

v.     Reps will be sending an email from them to the members of the cluster to introduce themselves and inform them about the clusters.

1. Brochure/Newsletter

i.     Want to work on updating the brochure that was created a couple of years ago.

ii.     Working on a quarterly newsletter for the clubs. Hopefully have the first one for club fair.

1. Meeting time

i.     Trying to work on a new meeting time to include all members and advisors.

1. Meeting Adjournment
   1. Natalie Moves and Jess Seconds
   2. Meeting adjourned at 3:56 pm

BOCOM 9-16-12

Board Of Clubs and Organizational Management
Meeting Minutes of September 6, 2012

1. The meeting was called to order at 3:48 pm

2. The following members were present: Natalie Sabino, Jessica Martinez, John Eno (Chairperson)

3. Chair Report

a. Club Manual

i. Have been working on it over the summer just trying to make it easier to read and understand.

ii. Not as long as it had previously been

b. Leadership Retreat

i. Went very well. We had a very good turnout from clubs and organizations.

c. Clusters:

i. The cluster dates are set.

ii. Working on the cluster reps for sga. Just waiting to hear back from Denise and E-Board

iii. September 24, 2012 is the first cluster date 1pm in Farnham Programming space

iv. Working on a set of consequences for not attending cluster meetings.

v. Reps will be sending an email from them to the members of the cluster to introduce themselves and inform them about the clusters.

d. Brochure/Newsletter

i. Want to work on updating the brochure that was created a couple of years ago.

ii. Working on a quarterly newsletter for the clubs. Hopefully have the first one for club fair.

e. Meeting time

i. Trying to work on a new meeting time to include all members and advisors.

4. Meeting Adjournment

a. Natalie Moves and Jess Seconds.

BOCOM Minutes 03-07-12

Board of Clubs and Organizational Management

Minutes from March 7, 2012 

Meeting called to order at 12:14pm

Members in Attendance: Heather Walton, Stefan Keller

1.)     Resource Room Offices

1. Leslie sent out the old resource room office application and the board reviewed it in the meeting. The board wanted to emphasize collaboration and contribution to the university community as big criteria for usage of an office space.
2. Stefan will send the edited application to the rest of the board for review and then to Student Life next week. Our goal is to have the application out by April 1^st.

2.)    Club Manual

1. Stefan mentioned that work is continuing on the club manual and that he will be bringing pieces of it for review at the next meeting.

Meeting adjourned at: 12:45pm

BOCOM Minutes 09-28-11

Board of Club and Organizational Management

Minutes from September 28, 2011

 

Attendance: Dave McQuade (Chairperson), Stefan Keller, Mary Higgins, Corey Sharnick, Destin Pervis-Pritchett

 

Meeting called to order at 12:07pm.

 

1. Cluster Meetings

• Clubs were hesitant at first but they seemed to up open up later on in the meeting.
• Denise mentioned that SGA Reps should be doing things for their clusters during office hours.
• Have a corner of a board for BOCOM updates (clusters).
• Advertise for next cluster meeting.
• 24 clubs attended the cluster meeting and 66 did not attend.
• Make a cluster binder with a section for each cluster
• Student Life and BOCOM creating spreadsheet with club information
  • Who went to club fair
  • Who is on collegiate Link
  • Who attended a finance workshop
  • Who picked up club e-mail
  • Who attended cluster meeting
  • Who is Submitting Minutes

 

1. Club Mixer

• Tentative date is October 20, 2011 5:30-7:30
• Ballroom (1/2)
• Business casual with a colored ribbon for clusters
• Three themes for next week
• Sit wherever you like but encourage collaboration

 

1. Newsletter

• Advertise Club Mixer
• Recap cluster meeting
• Promote next cluster meeting
• Notable dates
• Dave’s corner

 

1. BOCOM Meeting Time

• Mondays at Noon

 

1. Meeting adjourned at 12:50pm.

BOCOM Minutes 09-14-11

Board of Clubs and Organizational Management Minutes from September 14, 2011

Attendance: Dave McQuade (Chairperson), Mary Higgins, Destin Pervis-Pritchett Meeting called to order at 11:58am

1. Cluster Meetings a) Cluster meetings will take place on Friday, September 23, 2011 b) Agenda must be made for each facilitator c) Forward meeting spaces for each cluster to Dave d) Make flyers about cluster meeting time and spaces (put in mailbox and hang on

bulletin boards) e) Email clubs and organizations about cluster meeting time and spaces

2. Club Mixer a) Club mixer will be a chance or the executive boards of clubs and organizations

along with the Student Government Association and the Office of Student Life to socialize and network with one another. This event will be held in the ASC Ballroom, dinner will be served and professional attire is a must.

b) Proposed dates are as follows: October 13th, 20th, or 27th from 6:30-8:30pm. Or a Friday, October 21, 2011 4:00-6:00pm.

c) Dave will follow-up with more details next week.

3. Newsletter a) The BOCOM Newsletter will include information concerning the cluster meeting

times and spaces, important dates, collegiate link, and an introduction written by

Dave. b) Dave will email Stefan his introduction by tonight.

4. Process for New Clubs and Organizations a) Destin made a motion to approve the Process for New Clubs and Organizations

for Board of Constitutional Review and Board of Clubs and Organizations Management along with the Student Checklist for Starting a New Club. Mary seconded that motion. The Process for New Clubs and Organizations for Board of Constitutional Review and Board of Clubs and Organizations Management along with the Student Checklist for Starting a New Club was approved and received unanimous support from the Board of Clubs and Organization Management.

5. Agenda for Cluster Meetings a) An agenda will be made for the designated RAL to facilitate each cluster meeting. b) Facilitators should remember to take attendance and explain why we have clusters c) The agenda for the cluster meeting will have the following information:

• Introductions: Who are you, what you do, and what are your goals? • What events are you planning for the semester? How can SGA and

Student Life help with these events? (The facilitator may note that this is a6.

chance for clubs and organizations to collaborate with other clubs on any

projects) • Club Updates: What’s been working well for the club so far? What do you

think needs improvement? (The facilitator may note that this a chance for

club and organizations to give feedback on what we can do to help) • Make sure to talk about the next cluster meeting. • Take notes, and make sure to truly facilitate.

Meeting adjourned at 12:33pm.

BOCOM Minites 09-07-11

Board of Clubs and Organizational Management

Minutes from September 7, 2011

 

Attendance: Dave McQuade (chairperson), Destin Pervis-Pritchett, Stefan Keller

 

Meeting called to order at 12:07pm

 

1.)   Cluster Meetings

1. Dates: September 23^rd and November 14^th at 1:00pm

i.     On the 23^rd the SGA meeting will start one hour later to allow for cluster meetings

1. Stefan and Destin will reserve rooms for the 23^rd
2. If a club misses a cluster meeting they cannot put in paperwork until they make the meeting up

 

2.)   Collegiate Link

1. Stefan showed Dave and Destin how to create club officers and to switch club primary contacts
2. Need to inform clubs that are not registered to make sure they do register soon in order to receive a budget

 

3.)   Club Mixer

1. Dave has a meeting with Tasha to discuss having a club social to help clubs meet and talk to each other

4.)   Newsletter

1. BOCOM will be putting out newsletters in September, November, February, and April on the 15^th of each of these months
2. Newsletters will inform clubs of any important information that needs to be distributed
3. The September 15^th Newsletter will consist of:

i.     BOCOM chair greeting – Dave McQuade

ii.     Cluster Article – will work on next week

iii.     Char/ BOB budget meeting times  – Destin

iv.     Club registration on collegiate link – Stefan

 

5.)   New Business

1. Destin noted that some clubs may not be aware of collegiate link registration or finance meetings so we do need to show some flexibility at least for this semester
2. Destin also noted that the process for creating a new club can be tedious and sometimes confusing

i.     BOCOM suggested creating a form or handout that would explain the process and who to contact for each step

1. Destin is going to the BCR meeting and will discuss having a joint BOCOM/ BCR meeting

i.     BOCOM/ BCR need to discuss club status (provisional, fully-funded, etc… and discuss how responsibilities are distributed

 

6.)   Meeting Adjourned – 12:57pm